Certificates of Proficiency (COP) for Holders of TESDA Certificates of Competency (COC): Application, Requirements, Fees

Are you a seafarer holding a TESDA COC? Are you confused between COP and COC? Check the MARINA Circular No. 2013-08 below for complete information on qualification and documentary requirements for the issuance of COPs for deck and engine ratings.


Republic of the Philippines
Department of Transportation and Communications
MARITIME INDUSTRY AUTHORITY

MARINA CIRCULAR NO. 2013-08
Series of 2013

TO : ALL SEAFARERS IN THE RATINGS CATEGORY AND ALL
MARITIME TRAINING INSTITUTIONS (MTIs), MANNING
AGENCIES, SHIPPING COMPANIES, SEAFARERS’
ASSOCIATIONS/ ORGANIZATIONS AND ALL OTHERS
CONCERNED

SUBJECT : RULES IN THE ISSUANCE OF CERTIFICATES OF
PROFICIENCY (COPs) FOR SEAFARERS WHO ARE
HOLDERS OF TESDA CERTIFICATES OF COMPETENCY
(COCs) IN ACCORDANCE WITH THE 1978
INTERNATIONAL CONVENTION ON THE STANDARDS OF
TRAINING, CERTIFICATION AND WATCHKEEPING, AS
AMENDED

Pursuant to Executive Order No. 75 issued on 30 April 2012 and its Implementing
Rules and Regulations, and the Memorandum of Agreement (MOA) between the
Department of Transportation and Communications (DOTC) through the Maritime
Industry Authority (MARINA) and the Technical Education Skills and Development
Authority (TESDA) signed on 18 March 2013, the following rules are hereby
adopted:

I. OBJECTIVES
1. To provide the rules in the issuance of COPs for seafarers who are holders
of valid TESDA COCs to ensure that they are properly certificated in
accordance with the Convention; and,
2. To provide rules in the issuance of COPs for Able Seafarer Deck and Able
Seafarer Engine under Regulations II/5 (para 6) and III/5 (para 4).

II. COVERAGE
1. Deck Ratings who are holders of valid TESDA COCs;
2. Engine Ratings who are holders of valid TESDA COCs; and,
3. Holders of valid TESDA COCs or MARINA COPs issued under this Circular
who are qualified to apply as AB Seafarer Deck or AB Seafarer Engine under
the Convention.

III. DEFINITION OF TERMS
For purposes of this Circular, the following terms shall be defined as follows:
1. Able Seafarer Deck refers to a seafarer serving in the support level in the deck department on board seagoing ship of 500 gross tons or more (Regulation II/5).
2. Able Seafarer Engine refers to a seafarer serving in the support level in the engine department on board seagoing ship with engine propulsion power of 750kW or more (Regulation III/5.)
3. Approved seagoing service refers to the service of a seafarer on board ship of 500 GT or more (for deck ratings) or on board ship with engine propulsion power of 750 kW or more (for engine ratings), duly recorded in the SIRB and certified by the manning agency or shipping company detailing the seafarer’s position/designation and the period covered.
4. Approved training refers to a training program/ course required under the Convention and accredited by the MARINA. .
5. Certificate of Proficiency (COP) refers to a certificate issued to a seafarer by the MARINA, attesting to the compliance with the relevant requirements of training, competencies and seagoing service prescribed in the Convention.
6. Convention refers to the International Convention on Standards of Training, Certification and Watchkeeping for Seafarers (STCW) 1978, as amended.
7. Portfolio Assessment refers to the evaluation of documents submitted in support of the seafarer’s application for the issuance of COP for ratings.
8. Rating refers to a member of the ship’s crew other than the Master or an officer.
9. Seagoing Ship refers to a ship other than those which navigate exclusively in inland waters or in waters within, or closely adjacent to, sheltered waters or areas where port regulations apply.
10. Seafarers Identification and Record Book (SIRB) refers to a document issued by the MARINA under MARINA Circular No. 2009-10, and its amendment, to qualified merchant marine officers and ratings, fishermen and offshore workers to provide the holder with identity papers and record of their sea service.
11.TESDA COC refers to the Certificate of Competency issued by the Technical Education and Skills Development Authority (TESDA) attesting to the compliance with the relevant requirements of training, competencies and seagoing service prescribed in the 1995 STCW Convention.

IV. GENERAL PROVISIONS
1. The MARINA shall issue the COP to seafarers in the ratings category pursuant to Regulations II/4, III/4, II/5, and III/5 of the Convention.
2. All COCs issued by TESDA under Regulations II/4 or III/4 of the 1995 STCW Convention shall be recognized by MARINA until its expiration but not beyond 31 December 2016.
3. Seafarers whose TESDA-issued COCs which will expire on or before 31 December 2016 shall apply for the issuance of MARINA COP without any validity under Regulations II/4 or III/4 of the Convention subject to portfolio assessment.
4. Seafarers who are holders of valid TESDA COCs under Regulations II/4 and III/4 may apply for the issuance of MARINA COP under Regulations II/5 and III/5 of the Convention; provided that they comply with the qualification and documentary requirements under item VI.1 of this Circular. This transition policy shall be effective until 31 December 2016.

V. SPECIFIC PROVISIONS
1. Applications for the issuance of COP under this Circular may be filed with the STCW Office, MARINA Central Office or with any of the MARINA Regional Offices (MROs).
2. Applications for issuance of COP under this Circular may be filed by the seafarer or by Liaison Officer/s (LO/s) as defined under the relevant MARINA Circular.
3. Applications for issuance of COP for seafarers on board ships may be allowed in cases of promotion on board or lost/damaged certificates or correction of entry/ies in the certificate.

VI. QUALIFICATION AND DOCUMENTARY REQUIREMENTS FOR THE ISSUANCE OF COP
The following qualification and documentary requirements for the issuance of COPs must be complied with:
1. For Deck and Engine Ratings with valid TESDA COCs.

2. For expedite applications :
a. Letter request from the shipping company/manning agency signed by at least the Chief Operating Officer or Operations Manager of the company/agency;
b. Electronic ticket to prove that the seafarer is scheduled to leave or join the vessel within five (5) working days from date of filing of the application;
c. Overseas Employment Certificate (OEC) from the Philippine Overseas Employment Administration (POEA); and
d. Contract of Employment from the POEA;

3. For applications of seafarers on board ships :
a. Letter request from the shipping company/manning agency signed by
at least the Chief Operating Officer or Operations Manager of the company/agency;
b. Certification from the shipping company/manning agency as to the promotion of seafarer/s on board; or
c. Duly notarized Affidavit of Loss in case of lost COP.

VII. SCHEDULE OF FEES
1. Issuance of COP
Regular Processing – P200.00
Expedite Processing – 400.00
2. Replacement of Lost/ – 200.00
Damaged COP
3. Correction of entry/ies in the COP – 200.00

VIII. ADMINISTRATIVE SANCTIONS AND PENALTIES
1. Any shipping company or manning agency shall be liable for false statement or misrepresentation, fraudulent or spurious or tampered licenses, documents, certificates submitted, or where said shipping company or manning agency or any of its MARINA accredited LO/s have consented or participated in the tampering/misrepresentation or in securing the questioned licenses, documents, and/or certificates from any source:
1.1 First Violation -P25, 000.00
1.2 Second Violation -P50, 000.00, without prejudice to the suspension for one (1) month of the accreditation of the shipping company or manning agency.
1.3 Third & Succeeding Violations-P100,000.00, without prejudice to the cancellation and / or revocation of the accreditation of the shipping company or manning agency.
2. Any seafarer who shall submit to the MARINA any fraudulent or tampered or irregularly issued licenses, certificates or documents shall be subject to a penalty of P10,000.00 and disqualification from applying for COP for at least three (3) months.
The above sanctions and penalties are without prejudice to any criminal liability under the Revised Penal Code.

IX. REPEALING CLAUSE
Any rules or regulations which are inconsistent with this Circular are hereby repealed.

X. EFFECTIVITY
This Circular shall take effect immediately upon its publication once in a newspaper of general circulation.

Manila, Philippines, 30 August 2013.

BY AUTHORITY OF THE BOARD:
(SGD) MAXIMO Q MEJIA JR, PhD
Administrator

SECRETARY’S CERTIFICATE
This is to certify that MARINA Circular No. 2013-08 was approved by the
MARINA Board of Directors pursuant to Board Resolution No. 2013-01 dated 30 August 2013.
(SGD)ATTY. VIRGILIO B. CALAG
Acting Corporate Board Secretary

Published at Manila Times on 03 September 2013

source: www.marina.gov.ph

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The information above was taken from their respective sources. I don’t own it in any way, I’m just sharing it to the people who might need it. On the date of posting the information given is the latest from the specific sources. Updates from the sources may not reflect to this post on the later date unless otherwise stated.